When not to create a new term

In order to attempt to keep the Compliance Dictionary as accurate and reliable as possible we try to limit terms that are entered to those that can apply to multiple documents wherever possible. Thus, you may have a task sent back on the grounds of the term being unnecessary.

If a term does not need to be tagged anywhere in a document, then it does not need to be added to the dictionary (this includes Glossary terms).

Terms that don’t appear in Common Controls (CC) AND do not conceptually correspond to a CC should not be created.

If a word or phrase appears only once or twice in a document, does not appear in a Common Control, and can be adequately expressed with an existing term we don’t create a new entry.

We don’t typically add proprietary or enterprise-specific terms to the dictionary unless absolutely necessary, as these will not be widely used across documents.

If a term can be a nonstandard version (alternative wording or spelling that reflects the EXACT SAME concept as an existing term) we do not create a new Add Term task, we just create a Nonstandard Term task. This links the entered term to the existing standard version.