Approval and rejection of a new term

Owned by Steven Murawski
Last updated: Nov 10, 2023
2 min read

Reviewers and Approvers research every new term task in a project to determine if:

  • the term appears in the document

  • a sourced definition is valid

  • a definition’s online source is publicly available

  • the definition applies to the term based on the context of its use in a document

  • the definition is grammatically correct

  • the definition is concise

  • the definition does not include inaccurate or unnecessary information

  • any formatting issues are present that need correction

  • the term is designated properly (i.e. noun, organizational task, asset, etc.)

  • sub-tasks (other forms, hierarchy, synonyms) are completed correctly

There are a series of term-entry rules that should be used as a starting point. By following the Ten Commandments of Term Entry, your term will likely be approved.

Specific reasons that a term task may be returned:

  • The term is not entered in American or U.S. style English (i.e. honor vs honour)

  • The term is not entered in singular form (i.e. technology vs technologies)

  • The standard term is entered as an acronym or in shorthand (i.e. virtual local area network identifier vs VLAN ID)

    • Note: Official product names released by the manufacturer are an exception to this rule.

  • The offered definition does not apply based on the context of the citation (i.e. defining a service as something of value offered when the term contextually refers to a system application)

  • The definition is not designated correctly (i.e. a software application is entered as a noun when it should be an asset)

  • The source is not publicly available (i.e. a definition that comes from a website behind a paywall we must assume that not all users are members and thus likely cannot access the source)

  • The source is not authoritative (i.e. do not use internet forums, Wikipedia, or general sales and marketing material as a source)

  • Other forms are missing/incorrect (Note: if a term has multiple designations you must add other forms for all of them or the definition with other forms missing will not appear as a selectable option in the tagging task)

  • The term hierarchy does not contain at least twenty (20) semantic relationships