Glossary, PlantUML, Dictionary - Roles and Permissions

As of 6/27/24 these sections do not currently exist in the UCF NextGen app.

Glossary - Scope

Glossary may need to have Scope defined early on to ensure only specific users can access sensitive information. However, we won’t focus on that yet.

Jobs to Be Done (JTBD)

Below are the identified jobs that need to be done with their respective permission-based roles.

PlantUML

Persona

Task Name

Situation

Motivations

Input

Output

Permission-Role

Doer Dan

Search for, review, and download PlantUML diagrams

When I help a team with a process that includes compliance steps

I want to make sure we do all the right steps the first time.

Organized set of PlantUML diagrams

Set of files or hyperlinks updated on our SharePoint collaboration site.

Reader

Analyst Alberta

Create and manage PlantUML Diagrams

When I document my organization's processes.

I want to build out a set of diagrams documenting repeatable compliance processes that my director will love.

Process documentation.

Additional information like CCH content including CDOCs, audit questions … that is available in their existing CCH subscription.

Organized set of PlantUML diagrams ready for others to use.

Editor

Glossary

Persona	Task Name	Situation	Motivations	Input	Output	Permission-Role
Doer Dan	Search for, review, and read glossary terms.	When I help a team with any well-defined process	I want to make sure we do all the right steps the first time.	Organized set of glossaries and terms	Set of files or hyperlinks updated on our SharePoint collaboration site.	Reader
Analyst Alberta	Create and manage company glossaries.	When I document my organization's policies.	I want to build a set of repeatable compliance processes that my director will love.	Company policies.	A set of glossaries and terms ready for others to use.	Editor

Dictionary

Persona

Task Name

Situation

Motivations

Input

Output

Permission-Role

Doer Dan

Search for, review, and read dictionary terms.

When I help a team with a process that includes compliance steps.

I want to make sure we do all the right steps the first time.

Organized set of dictionaries and terms.

Set of files or hyperlinks updated on our SharePoint collaboration site.

Reader

Analyst Alberta

Create and manage a compliance dictionary.

When I document my organization's policies.

I want to build a set of repeatable compliance processes that my director will love.

Company policies

Other UCF tools and products

My organization's compliance dictionary with terms ready for use in corporate glossaries and in the mapping process.

Editor

Personas

Note: these will be moved out to the persona pages

Persona	Title	Role
Doer Dan	Operations manager	Supports all business departments in their operational tasks.
Analyst Alberta	Compliance Analyst	Junior or senior member of the compliance team.