If a term does not need to be tagged anywhere in a document, then it does not need to be added to the dictionary (this includes Glossary terms).
Terms that don’t appear in Common Controls (CC) AND do not conceptually correspond to a CC should not be created.
If a word or phrase appears only once or twice in a document, does not appear in a Common Control, and can be adequately expressed with an existing term we don’t create a new entry.
We don’t typically add proprietary or enterprise-specific terms to the dictionary unless absolutely necessary, as these will not be widely used across documents.
If a term can be a nonstandard version (alternative wording or spelling that reflects the EXACT SAME concept as an existing term) we do not create a new Add Term task, we just create a Nonstandard Term task. This links the entered term to the existing standard version.